Category Archives: editing

One of those questions that are often asked

A friend passed on to me one of those grammar questions that are often asked and often opined on:

In a sentence like “She is one of those people who are always late,” I learned to cross out prepositional phrases when linking subject to verb, so I would cross-out “of those people” and link “she” with “is” instead of “are.” Isn’t “of those people” modifying “one” (which acts as a complement to “she”) and not acting as the actual subject?

The problem with just crossing out preposition phrases is that you sometimes miss where the phrase ends – or doesn’t end! There are a few ways to look at it. The bracket way is short but benefits from further explanation:

She is one [of those people {who are always late}].

What that means is that there are people who are always late, and she is one of them. Yes, “of those people” is modifying “one,” but “who are always late” is modifying “of those people.”

A person could object (as many do) that it could equally be

She is one [of those people] [who is always late].

In other words, of those people, she is one who is always late. The problem with that is only in part that “She is one who is always late” is a bit odd; after all, “She is one” is a bit odd by itself too, but we’re not saying it by itself. The issue is really with “of those people.” For one thing, if the “always late” isn’t there to describe the set of “those people” of which she’s a member, it’s not specified who “those people” are. Who are they? And why are we mentioning them at all? Let’s look at a similar structure:

She is an eater of those hot dogs that have fallen on the floor.

She is an eater of those hot dogs that has fallen on the floor.

The difference is plain enough: in the first, the hot dogs have fallen; in the second, she has. And we have to assume that which hot dogs “those hot dogs” are has been established or can be inferred contextually; if not, it may be perplexing.

She eats those hot dogs. She has fallen on the floor.

Umm… tell me which hot dogs.

Returning to the example in question, the “is” version means this:

She is one of those people. Specifically, she is one who is always late.

If you’re in a context where you know who “those people” are, OK; but otherwise you have to specify them, or why are you mentioning them? And if your answer to “Who are they?” is “People who are always late,” you have shown why you really want to say “those people who are always late.” If she is one of them, then yes, she is one who is always late (as are they all), but if you go with the “is” version then you haven’t actually specified who they are; in fact, you’ve implied they’re not all like her in this respect. It’s like saying

It’s one of those hot dogs that is delicious.

You can see that the implication is that not all of those hot dogs are delicious; otherwise, why would you be singling that one out? Or if you say

He’s an editor who is popular at parties.

you know that it implies that not all editors are! And likewise, if she is one of those people who is always late, by implication others of those people are not. On the other hand, if you say “one of those people who are” and she is one of them, then she is covered.

That’s the logical analysis, and it’s the one I go with as an editor. In casual speech, I admit that I sometimes say “who is” in similar instances before I can catch myself, just because the structure of the sentence is so analogous to others where “is” would be appropriate; “one of those people” is a noun phrase like “a member of the club,” and we would most likely say “She is a member of the club who is always late.” (Unless it’s a club of people who are always late. Which is, in fact, what we mean in this case!) But when I’m editing, it’s more important to make it stand up to analysis. And it sounds good to me.

Words that glitter and splash

I was to have been presenting on this at the ACES conference in Salt Lake City this year, but, for pandemic reasons, that was cancelled. So the nice people of ACES asked me if I would be interesting in contributing an article to their website on the topic, with a limit of 3000 words. I was happy to do so… and managed to keep it just under the limit! I’m presenting it here as well. This is a longer read than my usual, but on the other hand it’s much shorter than my master’s thesis. Continue reading

Advice to a beginning editor

I am regularly invited as a guest expert in an online editing course taught by a friend. This time around, one of the students asked “Do you have any tips for aspiring editors or editors that are just getting started on their first project? Also, what resources are some of your holy grail must-haves?” Here is my advice for her.

Editors who are just starting out often have a combination of overzealousness and insecurity: they won’t ask about things they should ask about, but will ask about things that are actually covered in the style sheet or standard references. Remember: whatever document you’re working on, it’s part of a certain genre for a certain publication in a certain field, and there will be things that are standard or assumed in that context that you may not know about yet. If a thing seems weirdly wrong or nonstandard, don’t be afraid to ask for clarification. But also don’t be afraid to look it up and look at other examples from the publication in question.

Many eager editors have “hills to die on”: points of usage that are dogmatically beyond compromise for them. Having a hill to die on is a great way to be slaughtered in full view of the neighbourhood. Beginning editors shouldn’t have them. Experienced editors also shouldn’t have them, but the more experienced you are, the more you know that anyway. Any position you take you should be able to support, and if you can’t persuade the client, (a) there may be a good reason for it, and (b) it’s their document with their name on it and their money they’re paying for it, so at a certain point it’s better to lay down your arms and go to the pub.

You should get to know the preferred style of the publisher you’re working with, of course, but standard guides such as the Chicago Manual of Style ought to be part of your repertoire and you should refer to them for advice as needed (advice! not law! unless it’s in the style sheet). I also like the New York Public Library Writer’s Guide to Style and Usage. Some people love the Canadian Press and Associated Press guides; as far as I’m concerned, if your client is a newspaper or is specifying CP or AP style, go with it, but otherwise it will have advice and take positions that may be inappropriate for your document. These styles have been developed for a specific genre, and there are debates that can be had over whether they’re even optimal for that genre. You will find that some people who have taken journalism courses tend to think that CP or AP is the absolute God-given legislation and optimal for all contexts. They are not right about this.

I’m a big advocate of studying at least some linguistics, but not everyone is in a position to take an intro course. It’s important to know how all the machinery of the language actually works, though. It’s very, very important not to heed the self-important counsel of curmudgeons, peevers, “grammar Nazis” (a term that should be abolished), and similar sorts. Stay far, far away from Lynne Truss and Nevile Gwynne and anyone of that ilk. You can identify them by their habit of declaring that well-known and well-respected authors are wrong on points of grammar, and by their use of such terms as “barbaric” and their endorsement of such acts as vandalizing signage. None of this has anything to do with clear communication; it’s all dominance behaviour, classism, brutishness, and schoolyard punkery in a gabardine suit.

On the other hand, there are authors who are well informed and worth a read for enlightenment and entertainment; you need not take everything they say as law, but it is at least well founded. They tend to be experienced professional editors. These include ones such as Emmy Favilla in her A World Without “Whom,” Mary Norris in Between You & Me (which is also autobiographical), and Benjamin Dreyer in Dreyer’s English. Other editors who have written books worth turning to include June Casagrande and the late, great Bill Walsh. This is not an exhaustive (or exhausting) list! For the art of being an editor, read The Subversive Copy Editor by Carol Fisher Saller.

That should be a good start! The good news is that you never stop learning. (Or, if you do, stop editing.)

But is it art?

Originally published on The Editors’ Weekly, the blog of Editors Canada

Is writing art?

And if it is, what is editing?

If we say writing is “artful,” or “artistic,” or “an art,” we mean that we appreciate it aesthetically and admire it for the skill it evinces. But if we say not “writing is an art” but “writing is art” – or “this text is a work of art” – we connect it to an identity that is simultaneously nebulous and overloaded. Continue reading

The Editor’s Carols

After my previous editorial music video, I had a couple of requests for some Christmas songs. Which is good, because I was going to do it anyway. Here’s my medley – quick and dirty, because I’m too busy editing to spend all day on it. (I’m not lying: I’m fully booked – editing full books!)

About the serial comma

People have opinions about the serial comma (also called the Oxford comma). Sometimes very strong opinions. So I sat down with my lunch, some Cheerios, and a Martini to tell you the truth.

How to write gleefully

This article was first published on The Editors’ Weekly, the blog of Editors Canada.

There are times when you want to make your prose more lively – if not flagrantly flippant then at least glancingly gleeful. Your words could land with a thump or splash or flit by with a twirl, but they must be sprightly. You want to write like a child. Well, no, not like a child – children aren’t very good writers; their sense of sentence structure is a bit squishy and scrawny – but like a child would write if a child had the skill of an adult. You want to be extra expressive. Continue reading

The Honourable Member for the 18th Century?

Jacob Rees-Mogg, the new Leader of the House of Commons in England, has lately been the subject of remark for his questionable sense of style. And I don’t mean his unfortunate sartorial choices. I mean his directives on English usage. He has, we learn, given his staff a style guide that is just not what a style guide should be.

Many people chalk up his preferences to traditionalism and preferring the old ways. But Rees-Mogg, often called “the Honourable Member for the 18th Century,” is not actually expressing preferences supported by tradition. Like most modern grammar numpties, he’s fancying himself more traditional than tradition. The point is not to hold back the march to modernity; it is to enforce an entirely recent invention of the past for the sake of maintaining a certain sense of superiority. A sort of Disneyification, if Disney were run by ghastly snobby boys. Continue reading

Just for reference

This article was originally published on BoldFace, the blog of Editors Toronto.

If you edit academic books or articles, you probably spend a lot of time tidying up references. Sometimes as much time as editing the entire rest of the text. First, you have to pick your style: Chicago (note or name-date), MLA, APA, or, in the sciences, AMA or Vancouver. Then, you have to make everything consistent with it, to the extent possible. On top of that, you may have to look up the sources to double-check them.

I’ve edited medical continuing-education presentations that had no bibliographies and would cite some sources as just, for instance, “Heinz & Wong 2013.” I would have to find the rest of the citation—and I would, nearly every time, with a single search. Which means that anyone else who wanted to know would also be able to find it as quickly. Our citation standards were developed before the wonderful world of high-powered search engines. If we can find the source from an incomplete or inaccurate citation, how much of this tidying up is necessary? Continue reading

One fewer thing to fuss about

Let us say, for the nonce, that the author of a book telling people how to improve their English has declared, “More is commonly used in speaking of numbers; I believe greater would do better. No greater than a hundred appears to me not only more elegant than No more than a hundred, but more strictly proper. More is best reserved for mass quantities.”

Well. We English speakers have a very problematic relationship with our language. If something seems natural, simple, clear, and obvious, and if it’s something we heard people do all the time, we are very eager to believe a rule telling us it’s wrong. We’re prone to rule-seeking behaviour because we’ve learned to be insecure about our grasp of English’s rules – they’re so capricious and inconsistent – and a new rule also gives us an additional sorting and tidying tool… and something to whack people on the head with to show our superiority, too.

So, if the book came out at the right time and found the right audience, we would soon have people insisting that cookbooks that say “More than 200 of the best high-fat recipes” should instead say “Greater than 200 of the best high-fat recipes,” and that when inviting friends over you should say “The greater, the merrier”; news articles would fussily put “Observers estimated there were greater than 5,000 people in attendance” and “He has lived in the city for greater than five years.”

Does this sound far-fetched? It’s so incredibly near-fetched, it’s fetched right off your page… more or less. Continue reading